Town of Greenwich, New York
Town of Greenwich, New York

Current Job Openings

The Town of Greenwich is seeking to fill the following positions:

 

ZONING BOARD OF APPEALS (ZBA), Two (2) positions

 

This announcement is to fill:

1. an unexpired 5-year term, ending 12/31/2023.

2. an unexpired alternate 5-year term, ending 12/31/2022.

Note: When a voting member is absent, the alternate is the substitute.

 

The ZBA meets at the Town Offices, 2 Academy Street, on the first Thursdays of the month, 7:30 p.m. If there is no business, the meeting will be cancelled. Special Meetings may be scheduled when necessary.

 

Letters of interest shall be received by the Greenwich Town Clerk, 2 Academy Street, Greenwich, NY 12834 no later than 4:00 PM on Thursday, April 2, 2020.

 

If there are multiple submissions, applicants must be available to interview with the Town Board, Wednesday evening, April 8, 2020, 2 Academy Street.

 

The Zoning Board of Appeals (ZBA), as an administrative body made up of laypersons appointed by the Town Board and does not have any legislative functions. The ZBA therefore, does not impose zoning, nor does it have the authority to amend the zoning regulations or change the boundaries of the districts where they are applicable.

 

Town of Greenwich is seeking interested residents of Greenwich to serve on two new committees, Grant Oversight  |  Lease & Permit Use Oversight. Information about these committees are below.

 

Please send letters of interest to:

 

Greenwich Town Clerk

2 Academy Street

Greenwich, NY 12834

by Thursday, March 19, 2020 5:00 p.m.

 

NOTE: Indicate which committee(s) you are applying for.

 

**Grant Oversight Committee**

 

This newly established committee will

  • Be established and appointed by the Town Supervisor.
  • Consist of five members; volunteers who will serve without pay.
  • Term is one (1) year.
  • Adhere to the grant policy for all existing grants and future grant applications.
  • Review and make recommendations to the Town Council.

Background information

Establishing a Grant Policy and Grant Oversight Committee, as presented by the Town Supervisor at the February 11, 2020 Town Board Meeting:

 

Monies received from grants to support municipal programs usually come with requirements as regards operations, compliance, monitoring and reporting. Usually, there are consequences to accepting these grants such as assets that must be maintained far after the grant money stops or studies, which recommend additional money. These consequences lead to unanticipated expenses, which increase the local tax burden.

 

To avoid this, I am proposing the creation of a formal grant administrative oversight policy and the formation of a grant oversight committee to adhere to the policy.

 

The grant policy will

  • Require explicit steps to be followed prior to grant application.
  • Address the impact existing grants will have on current and future operations.
  • Evaluate all grant-funded programs before deciding to renew or discontinue.

The grant oversight committee will

  • Be established and appointed by the Town Supervisor.
  • Consist of five members; volunteers who will serve without pay.
  • Adhere to the grant policy for all existing grants and future grant applications.
  • Review and make recommendations to the Town Council.

For all potential, renewing or continuing grants, the Committee shall be notified of intent to apply for such grant. The Committee shall review all grants using the following criteria:

  • A cost/benefit analysis at the expiration/termination of a grant. Costs the Town could incur may include but is not limited to:
    • Current resources (financial, human, IT) available to support the grant
    • Operational requirements (personnel, maintenance, equipment) to continue activities or programs
  • Examination of grant administration (departmental/individual)
  • Are the financial reports filed as required by the grant?
  • Is proper oversight being provided in regards to the activity or program supported by the grant?

**Lease  & Permit Use Oversight Committee**

 

This newly established committee will:

  • Be established and appointed by the Town Supervisor.
  • Consist of five members; volunteers who will serve without pay.
  • Term is one (1) year.
  • Review and make recommendations to the Town Council of property eligible for lease or temporary permits and possible uses.

Background information

As presented by the Town Supervisor at the February 11, 2020 Town Board Meeting:

 

The acquisition of the properties and the current use of the Town office space raises the question of  how to meet the potential demand for the use of the Town property by private citizens or organizations.  The subject includes both limited short-term uses, i.e., permits for single events as well as long-term leases. This Town policy will be helpful by:

  • Providing standards and uniformity in dealing with applications for use of Town property, and
  • Insuring that assets of the Town are not wasted or misused and
  • Are made in accordance with relevant State Law.

 

The Supervisor will establish a Committee to oversee and manage the Town's real property.  Members: Five members appointed by the Supervisor.  Members shall be volunteers & serve without pay.

 

Powers & Duties

Inventory: establish and maintain an inventory of all real property owned by the Town and current use.

 

Eligible Property: identify property eligible for leasing including property requiring renovations in order to be made eligible.

 

Use: identify the purposes for which eligible parcels could be used, e.g., gov't, commercial, non-profit, etc.

 

Rent: ascertain fair market value or rent for parcels deemed eligible private use or potential public benefit use by non-profit organization with reduced or in kind service rental after evaluating the financial status of the organization;

 

Master Lease: in consultation with Town Attorney, establish a master lease agreement and permit.  In the case of a lease to non-profits for less than fair market value the lease should specify in detail the public benefit or service to be provided.

 

Lease Application: develop a standard lease and permit application, which should include but need not be limited to:

 

  • details of each person or entity that will have an interest in the proposed lease including evidence of financial condition;
  • the capability, expertise and experience of the potential lessee with respect to the proposed leasehold development and operation;
  • in the case of a not for profit organization, the special public benefits to be derived from the lease or permit.

 

Recommendations: Report recommendations to Town Council of property eligible for lease or temporary permits and possible uses. On approval by Town Council:

 

  • Advertise properties eligible for lease or permits;
  • Review & judge applications;
  • Negotiate terms;
  • Submit negotiated lease to Town Council for action pursuant to Town L., Sect 64, sub 2 (see below);
  • Note: Town Council could delegate to Board, Comm., etc. power to approve short term, single event permits).

Relevant Laws:

§ 64, sub. 2 of the NYS Town authorizes Town Boards to lease real property in the name of the Town: " 2. Acquisition and conveyance of real property. May …upon the adoption of a resolution, convey or lease real property in the name of the town, which resolution shall be subject to a permissive referendum."

 

ARTICLE VIII NYS Constitution
[Gift or loan of property or credit of local subdivisions prohibited;
"§ 1.  No county, city, town, village or school district shall give or loan any money or property to or in aid of any individual, or private corporation or association, or private undertaking, … nor shall any county, city, town, village or school district give or loan its credit to or in aid of any individual, or public or private corporation or association….". Note:   There is Case Law that says although municipalities may not give funds to a private entity, they may contract with such entities to provide specific activities or services that constitute a proper municipal purpose.  This should be considered when leasing for less than market value.  

 

Town L., § 90 Acts or resolutions of the town board that are subject to a referendum on petition

"Whenever this chapter shall expressly provide that an act or resolution of the town board is subject to a permissive referendum, such act or resolution shall be subject to a referendum on petition as set forth in the next section…. Within ten days after the adoption by the town board of any resolution which is subject to a permissive referendum as above defined, the town clerk, in the same manner as provided for notice of a special election, shall post and publish a notice which shall set forth the date of the adoption of the resolution and contain an abstract of such act or resolution concisely stating the purpose and effect thereof. The notice shall specify that such resolution was adopted subject to a permissive referendum."

 

See Town L., § 91 Referendum on petition for procedure on filing 

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Town of Greenwich
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Greenwich, NY 12834


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